PED Planner is your weekly planning and execution system. Plan. Execute. Dominate.

Every week follows the same structure: capture your tasks and non-negotiables, generate a conflict-free schedule, execute your blocks, and review your Domination Score.

What to Expect on First Login

Your account is created by The Focus Room Support. You will receive a branded invitation email with a link to access your planner.

1. Click the link in your invitation email.
2. Enter your email address as the temporary password.
3. You will be prompted to set a permanent password.
4. Complete the onboarding flow: this takes about two minutes.
5. You land on your weekly planner.

Onboarding Flow

Onboarding is a one-time first-run setup. You will configure:

• Google Calendar connection (optional)
• Wake time, sleep time, and work hours
• Planning day and time
• Your first task brain dump

You can update all of these settings later from the Settings panel.

Navigation

Brain Dump

The brain dump panel is where you capture everything you need to do this week. Enter tasks quickly: the goal is to get everything out of your head and into the system.

Adding a Task

Type in the task entry field and press Enter to add. Each task has:

Tasks are not scheduled until you run Generate My Week. You can add or edit tasks at any time.

Non-Negotiables

Non-negotiables are recurring commitments that block time every week before any task scheduling begins. Use them for workouts, standing meetings, family time: anything that must happen regardless of what else is on your plate.

Scheduling Modes

Creating a Non-Negotiable

1. Open the Non-Negotiables panel.
2. Enter the name and duration.
3. Choose Strict or Flexible.
4. For Strict: select the day and time.
5. For Flexible: set a day-of-week preference (optional).
6. Save.

Generate My Week

Generate My Week builds a conflict-free weekly schedule based on your tasks, non-negotiables, calendar events, and work hours.

Scheduling Order

1. Strict non-negotiables: placed first, exactly as configured.
2. Google Calendar events: read-only blocks from your connected calendar.
3. Flexible non-negotiables: placed into available slots.
4. Tasks: ordered by deadline (soonest first), then priority (P1 before P2).

Tasks that cannot fit within your configured work hours are left unscheduled. They remain in your task list and can be dragged manually onto the calendar at any time.

Your Weekly Calendar

The week view shows all your scheduled blocks in a day-column layout. Each block displays the task or non-negotiable name, its scheduled time, and its duration.

Marking Blocks Complete

Select a block to open the completion panel. Mark it as:

You can log actual time spent and add notes. Both are optional but contribute to your Domination Score breakdown.

Today View

Execute filters the calendar to the selected day. Choose Timeline for time-positioned work or List for a compact queue. On phones, List is the default touch-first view.

Drag and Drop

PED task and non-negotiable blocks can be dragged to a new time slot or day. Blocks snap to 15-minute increments. Moved blocks are preserved when you regenerate your week: the engine will not overwrite positions you have set manually.

Google Calendar events are locked reference blocks. They cannot be dragged, completed, or skipped inside PED Planner.

Editing a Task

Select any block on the calendar or any item in the task list to open the edit panel. You can change the task name, priority, duration, deadline, and day preference at any time.

Domination Score

Your Domination Score is a 0–100 rating of your weekly execution, calculated from the PED blocks you completed versus the total PED blocks scheduled for your week.

Your score updates as you mark blocks complete or skipped throughout the week.

Schedule

Configure the time boundaries the scheduling engine works within.

Notifications

Save whether you want a weekly planning reminder and your preferred day and time. Automated delivery depends on The Focus Room enabling the reminder service; saving the preference alone does not guarantee an email.

Calendar

Connect your Google Calendar to sync events as read-only reference blocks in your week view. See the Google Calendar section of this guide for full setup instructions.

Account

Change the password you use to sign in from Settings: Account: Change Password.

To update your email address or close your account, contact The Focus Room Support.

Overview

PED Planner reads your Google Calendar events and displays them as non-draggable reference blocks in your week view. This prevents the scheduling engine from placing tasks over existing commitments.

PED Planner never writes to, modifies, or deletes any Google Calendar event.

Connecting Google Calendar

1. Go to Settings: Calendar.
2. Select Connect.
3. You will be redirected to a Google sign-in screen.
4. Sign in with the Google account whose calendar you want to sync.
5. Review the permissions and select Continue.
6. You are returned to PED Planner with your calendar connected.

Consent and Verification

Review the Google consent screen before continuing and confirm it names PED Planner and requests only read-only Calendar access. If Google blocks access or shows unexpected branding or permissions, stop and contact support rather than bypassing the warning.

Selecting Calendars

After connecting, you can choose which of your Google Calendars to sync. Only events from selected calendars appear in PED Planner.

1. Go to Settings: Calendar.
2. Your available calendars are listed with toggle controls.
3. Toggle each calendar on or off.
4. Select Save Calendars.

Syncing Events

Your calendar events sync automatically when you connect and when you open a week in Plan mode. To pull in recent changes immediately, select Sync Google from the week calendar or Sync Now from Settings: Calendar.

Events appear in the week view as reference blocks. They cannot be moved or completed: they are read-only placeholders so the engine knows those times are unavailable.

Disconnecting Google Calendar

Select Disconnect from Settings: Calendar. Your synced events will be removed from your week view. Your Google Calendar data is not affected in any way.

Admin Panel Overview

The admin panel is accessible to users with the admin or super_admin role. Navigate to Admin in the sidebar. If this option does not appear, your account does not have admin access.

Inviting a Client

1. Navigate to Admin: Invite user.
2. Enter the client's email address.
3. Select the source (client, lab, purchaser, or gifted).
4. Set the access expiry date. Default is December 31, 2026 for Year 1 clients.
5. Add optional internal notes.
6. Select Send invite.

The client receives a branded HTML invitation email. The link is valid for 48 hours. If it expires, use Reset Password from the context menu to send a new link.

Suspending and Restoring an Account

Suspension disables a client's access immediately. Their data is preserved. Use suspension when a client's engagement has paused or an account needs to be temporarily disabled.

Context menu (⋮): Suspend to disable. Context menu: Restore to re-enable.

Setting Access Expiry

Context menu: Set expiry: enter the new date: confirm. The account remains active until the new expiry date. No email is sent when the expiry is updated.

Triggering a Password Reset

1. Context menu: Reset password.
2. Confirm the reset.
3. The client receives a branded password reset email with a one-time link.

The reset link follows the same security flow as the initial invite: it expires and can only be used once.

Admin vs. Super Admin

June 30, 2026

This update makes the daily execution timeline easier to orient around during the current day.

• Execute Timeline now shows the current time as a gold line and time label on the current day.
• When opening the current day in Timeline view, the page now starts closer to the current time instead of the beginning of the day.
• Execute List now uses a constrained, table-aligned schedule panel with tighter rows and no repeated start time.
• Execute List calendar icons and task checkboxes now align in the same right-side action column.
• Backburner / Nice-to-do accents now use a warm stone treatment drawn from the Focus Room muted text palette, keeping them distinct from gold non-negotiables and blue-slate calendar blocks.
• Today and Plan sidebars now use more compact task groups so more tasks fit on screen.
• Brain Dump and Non-Negotiables task lists now use the same denser row rhythm, with long metadata kept to one line.
• Plan headers, capture controls, filters, and non-negotiable cards now use tighter spacing for better workspace density.
• Brain Dump's carry-forward notice and capture controls now take less vertical space.
• Brain Dump task rows now keep clearer title and metadata spacing while staying compact.
• Edit panels and modals now use tighter spacing to better match the denser app layout.
• Week side-rail task rows now keep better readability while remaining compact, with carry-forward context on its own line when space is tight.
• Week side-rail non-negotiables now use the same card rhythm as priority tasks, while keeping the gold NN identity.
• Internal design documentation now includes density/readability constraints for rows, cards, edit panels, and wider list surfaces.
• Brain Dump's day picker now shows Today above the date card instead of inside it, while keeping Any day aligned with the weekday cards.
• Google Calendar-synced items now use brighter text for better readability in dense list views.
• Dragging backburner or unscheduled tasks into Execute List now adds them to the selected day, including between scheduled rows, without creating a timed schedule block.
• Tasks added to Today as list-only items now remain visible in the Today sidebar under Added to Today · List Only, so users can tell they are on the day list even without a Timeline or Calendar block.
• Dragging day-only list items or scheduled task blocks to Unscheduled / Taken Off removes them from today.
• Non-negotiables now use the gold treatment in Execute List and the Today sidebar.
• The Today sidebar now separates scheduled tasks from unscheduled / taken-off items more clearly.
• The current-time marker follows the user timezone saved in Settings.
• The Week calendar current-time marker also uses the saved timezone, keeping both calendar views aligned.

May 29, 2026

This update makes scheduling more flexible, calendar sync easier, and reporting cleaner.

• Task estimates now use a duration selector with minute and hour options.
• Duration fields show readable values such as 45m, 1h, or 1h 30m.
• Task settings, calendar blocks, Execute mode, and schedule generation now share the same user-entered estimate.
• Google Calendar can sync from the Week view as well as Settings.
• Google Calendar sync also runs automatically when the Week view loads.
• Domination reporting excludes Google Calendar imports that have not been converted into PED tasks or non-negotiables.
• Execute mode labels now follow the selected day instead of calling previous or future dates today.
• Plan next week now routes into the upcoming planning week.

Version 1.0

Initial PED Planner release for The Focus Room coaching clients.

• Brain dump task capture with priority, estimate, deadline, and day preference.
• Non-negotiables with strict and flexible scheduling modes.
• Generate My Week schedule generation around tasks, non-negotiables, Google Calendar events, and work hours.
• Drag-and-drop calendar with preserved manual adjustments.
• Execution tracking with completed, skipped, actual time, and notes.
• Domination Score with grade labels and weekly breakdown.
• Read-only Google Calendar integration.
• Invite-only account onboarding and admin access management.

Quick Reference

Scoring Reference

Journey FAQ

Upcoming Features

• Automated weekly planning reminder delivery after operational scheduling is enabled
• Multi-week performance trend view in the Dominate dashboard
• Contextual help links from within the app to relevant Help Center articles
• Help Center keyword search

Version

PED Planner v1.0: May 2026

Developed by LynnInTech LLC.
Licensed to Jarred Curcio / True Fitness / The Focus Room.